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Introducing the Shake Nanny Agreement

by Vinay Jain Introducing the Shake Nanny Agreement

If you’re a parent, your relationship with your nanny is one of the most important of your (and your child’s) life. That’s why Shake is offering a simple yet comprehensive — and free — agreement template to set expectations between you and your nanny.

WHY IT MATTERS

One of the most important functions that a written agreement serves is to ensure that people communicate their expectations so there are no surprises down the road. When it comes to child care, there are a host of very important things to consider. By writing expectations down, both you and your nanny will have the peace of mind of knowing that you have a comprehensive roadmap for your relationship. It’ll also help you avoid potential disputes about things related to payment, vacation time, work hours, sick leave, and more.

WHAT IT COVERS

Shake’s Nanny Agreement template covers the following items:

  • Contact Information
  • Trial Period
  • Compensation/Pay Schedule
  • Taxes
  • Paid Time Off
  • Benefits
  • Nanny Duties & Childcare Expectations
  • Emergencies
  • House Policies
  • Changes and Amendments to the Agreement
  • Termination 
  • Confidentiality

SOME IMPORTANT THINGS TO KNOW

  • Shake’s Nanny Agreement has been carefully researched and drafted by licensed attorneys. That said, as with all forms, its validity depends on your input, and Shake does not review your input.
  • When hiring a nanny, it is important to understand that you are subject to both state and federal employment laws governing domestic workers. Among the things these laws may cover are tax withholdings, minimum wage, overtime, paid vacation, and in some cases disability insurance and workers’s compensation requirements. There are also a number of required forms and filings.
  • For an overview of federal requirements when hiring a domestic worker, see IRS Publication 926. Note that it is unlawful for you knowingly to hire an alien that cannot legally work in the United States. When you hire a household employee to work for you on a regular basis, you and the employee must complete the U.S. Citizenship and Immigration Services (USCIS) Form I-9, Employment Eligibility Verification.
  • For your state’s requirements when hiring a domestic worker, consult your state’s Department of Labor. Several states, including New York, California, Massachusetts, and Hawaii, have passed a Domestic Worker’s Bill of Rights. Be sure to review the requirements of these laws if hiring a nanny in one of these states.
  • Sometimes people pay nannies “off the books,” i.e., without reporting the pay to the tax authorities. Although the Shake form is fully editable and the sections on Compensation and Taxes can be edited to reflect an “off the books” arrangement, this is unlawful and we strongly discourage it.
  • There are a number of services that will handle nanny payroll, withholding and accounting for you for a reasonable fee, including Intuit, Homepay and Payprep

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To access the Nanny Agreement, sign up or login here. The agreement will be automatically added to your account.

We hope you find the Nanny Agreement useful. Please send us your feedback at feedback@shakelaw.com or by tweeting at us at @ShakeLaw.

photo of Vinay Jain
Vinay Jain

As Chief Legal Officer, Vinay serves as Shake's general counsel, is responsible for the company's legal contracts and content, and leads efforts to educate consumers and small businesses about the law.

Read more posts by Vinay